Английски за счетоводна дейност

Unit 1.4 – Giving Updates and Describing Daily Work

(The Day of an Accountant)

Hello again, and welcome to Lesson 1.4 – Giving Updates and Describing Daily Work.
Здравейте отново и добре дошли в урок 1.4 – Как да даваме актуална информация и да описваме ежедневната работа.

Today, instead of just learning rules, we will follow the day of an accountant. From the morning emails to the afternoon meeting, you’ll hear how accountants describe their work. Along the way, we’ll practice the two most important grammar forms for updates: Present Simple for routines and Present Continuous for current projects.

Think of it as joining an accountant for one day and learning the exact English they need.

It’s 9:00. The accountant has just arrived at the office. What’s the first thing they usually do?

 ‘I check my emails first thing in the morning.’
 ‘Every Monday, I review the invoices.’

Notice the verbs: check, review. These are routine actions. That’s why we use Present Simple.

Here are a few more examples:

• ‘I prepare the monthly report every first week of the month.’
• ‘The finance team checks invoices daily.’

And don’t forget the adverbs of frequency: always, usually, sometimes, never.
For example: ‘I usually check invoices after lunch.’ Or: ‘We never close the month without double-checking the numbers.’

Remember: Present Simple is like your job description. It tells people what you regularly do, not what you are doing just now.

Now it’s 10:00. The accountant joins the weekly team meeting. Someone asks:
‘What are you working on this week?’

And the accountant replies:
‘I am analysing the budget for this week.’

Here we use Present Continuous because it describes something that is happening right now or around now.

Other examples:

• ‘We are reviewing the cost structure for the new project this week.’
• ‘I am preparing the quarterly summary at the moment.’

Notice the time expressions: at the moment, now, this week, today. They tell you it’s about the present, but not about routine.

So think of Present Continuous as your to-do list for this week or today.

Let’s pause at lunchtime. The accountant is chatting with a colleague.

A: ‘What do you usually do at the start of the month?’
B: ‘I prepare the financial report and check invoices.’ → Routine → Present Simple.

A: ‘And what are you working on today?’
B: ‘I am updating the budget forecast.’ → Ongoing task → Present Continuous.

This is a great moment to compare the two tenses:

• Present Simple → repeated, regular tasks.
• Present Continuous → temporary or current tasks.

Both are true at the same time! You always prepare reports, but this week you’re focusing on the forecast.

In the afternoon, the accountant has to write an update email for the manager. Instead of long, complicated sentences, they use short, clear structures:

• ‘At the moment, I am checking …’
• ‘Every month, we prepare …’
• ‘This week, the team is reviewing …’
• ‘I usually update … once a week.’

Can you hear how natural these phrases sound? They’re short, clear, and they combine grammar with time expressions. That’s the style you need in meetings and emails.

Now, imagine it’s your workday.

Can you describe:

1. One routine task you do every week? (Present Simple)
2. One project or task you are working on this week? (Present Continuous)

For example:

• ‘I usually check expense reports every Monday.’
• ‘I am preparing the quarterly financial summary this week.’

Try to say your sentences out loud. Imagine you are updating your manager in English.

And that’s the end of our accountant’s day.

Today we learned how to:

• Use Present Simple for routines.
• Use Present Continuous for ongoing work.
• Sound natural with meeting phrases and time expressions.

In the next video, we’ll move on to Unit 2 – Talking About Financial Statements, where we’ll learn the right vocabulary to describe reports and results.

Until next time!